Catering Contract

A Catering Contract is a legally binding document that covers the arrangements between the catering company and its customer.

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There are many reasons why you may need a caterer. It could be for a one-time event you're planning, or it could be for an institution requiring catering services regularly.

In any event, you are well-advised to use a Catering Contract whenever you need to hire a caterer. This will ensure that both parties' rights are protected.

What Is a Catering Contract?

Beyond calling a catering service, you want certain assurances. Similarly, a caterer will want assurances that the client will pay. To avoid disputes and confusion, executing a Catering Contract is the way to go.

Both parties agree to honor the agreement when they enter into the contract. The deal would cover what's promised to both parties.

Other Names for Catering Contract

Depending on your state, a Catering Contract may also be known as:

  • Catering Agreement
  • Food Service Agreement
  • Catering Service Agreement

Who Needs a Catering Contract?

A Catering Contract is essential whenever you need to hire a caterer for an event. If you own a catering company, you will want to use this contract for all projects. For example, Catering Contracts are often used by schools that don't have their own cafeterias.

Why Use 360 Legal Forms for Your Catering Contract?

Customized for you, by you

Create your own documents by answering our easy-to-understand questionnaires to get exactly what you need out of your Catering Contract.

Specific to Your Jurisdiction

Laws vary by location. Each document on 360 Legal Forms is customized for your state.

Fast and easy

All you have to do is fill out a simple questionnaire, print, and sign. No printer? No worries. You and other parties can even sign online.

How to Create a Catering Contract with 360 Legal Forms

Having a Catering Contract template can be incredibly useful if you use this contract frequently and avoid any discrepancies.

Let 360 Legal Forms help with our extensive library of attorney-vetted legal forms. The process is fast and easy. All you have to do is fill out our easy-to-understand questionnaire. Once complete, simply download your form as a PDF or Word document from your secure online account.

What Information Will I Need to Create My Catering Contract?

To create your document, please provide:

  • Caterer Information: The legal name of the caterer, the current address, and other relevant info.
  • Client Information: The legal name and the address of the client.
  • Event Information: Specify the type, time, and location of the event.
  • Effective Date: Specify the date when the contract becomes effective.
  • Governing State: Specify the state's law governing the terms of the agreement.
  • Services: List all the services the caterer has agreed to provide, including whether it includes serving the food.
  • Insurance: Specify whether the caterer should have liability insurance.
  • Compensation: Include details regarding how the client will pay the caterer.
  • Signatures: Both parties should sign the document.

Catering Contract Terms

  • Catering: The provision of food and drinks
  • Deposit: A sum of money paid upfront serving as a pledge to a contract
  • Personnel: Those working for the catering company
  • Binding Effect: A contract clause binding all parties involved in the agreement
  • Amendment: A change in an existing agreement or contract
  • Arbitration: A dispute process involving an arbiter outside of the courts
  • Reimbursement: The payback of money spent on business expenses
  • Waiver: A provision where one party agrees to waive their rights and not hold the other liable
  • Severability: The quality of a document, such as an agreement or lawmakers' bill, being valid even when some parts or provisions are struck out (valid without the offending parts or provisions)

Catering Contract Signing Requirements

Both parties should sign the Catering Contract. Having a witness to the signatures can be beneficial in the event of future disputes. Notarization is not required but could be advisable, especially for long-term contracts.

What to Do with Your Catering Contract

After both the client and the caterer sign the Catering Contact, it becomes legally enforceable. Both parties should keep a physical copy of the contract.

Frequently Asked Questions

The main difference between an employment contract and a Catering Contract is that the caterer is not an employee but rather an independent contractor. However, there are occasions where it can be challenging to discern the difference. This usually happens when there is a dispute over the skill level required for the job and who gets to decide how long the work will take. Also, the IRS and the relevant state’s department of finance and taxation may treat these contracts differently.

The "Notice" refers to when the caterer or the client wishes to cancel the agreement before the term specified in the contract is up. On the part of the client, this means having adequate time to find another catering company. Usually, the notice period is much shorter than that of an employment contract.

Both parties can agree on the payment method and frequency. For one-time events, a caterer may negotiate the price per plate and even the number of personnel needed for the event. All of the relevant details regarding compensation should be clearly specified in the contract. And you can add "Additional Compensation" clauses as well.

An independent contractor uses the IRS’s Form 1099 to report income. This is used by all independent contractors, including Uber drivers and construction companies, not just the food service industry.

Generally, this clause specifies that all of the materials developed as a result of fulfilling the contract shall belong to the client. As is the case with a typical Catering Contract, this means that the client has ownership over all the food and drinks delivered. In addition to that, it also explains that the caterer is not responsible for any damage that happens to the food and beverages for the duration of the contract.

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Applicable to all 50 states
Applicable to all 50 states

Our documents are vetted by lawyers and are applicable to all 50 states.